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The standardized process and series of checks that a new AI system must pass through before being built or procured.
An intake workflow ensures governance by design. It typically requires a business unit to register the system in the inventory, assign an owner, and perform a preliminary risk classification. This prevents shadow AI by creating a clear, low-friction path for teams to get their AI initiatives officially sanctioned.
Real world example:
A product manager wanting to use a new AI translation tool fills out a five-minute intake form that automatically routes the request to legal and security for a quick red-flag review.
